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Business Tax Tips – Reconciling GST accounts in the Balance Sheet and GST Reports – How to understand

Business Tax Tips – Reconciling GST accounts in the Balance Sheet and GST Reports – How to understand

Reconciling GST accounts in the Balance Sheet and GST Reports – How to understand

A client was reconciling the GST accounts: Collected & Paid amounts on the Balance Sheet and GST reports, and wanted to know –

  1. The end of year Balance Sheet shows a different amount to the GST Accrual (& Cash) reports.  Why?            
  2. They thought that the GST Liabilities section of the Balance Sheet gets automatically updated when you enter a Spend Money purchase or raise a Sales invoice.  Is this the case?
  3. Or do we have a classification issue in our MYOB account set ups that we need to fix?

The answer is – the amounts in the GST accounts should reflect the way the transactions are created, and depend on whether cash recording (cheques and deposits or cash receipt sales) or accrual recording is used (invoice sales and purchases or bills).

Cash transactions recognise revenue sales and expenses when actual CASH is received and paid, ie when paid. The GST accounts will have the exact GST amount for each transaction, as and when paid or received.

Accrual transactions recognise revenue sales and expenses when the TRANSACTION occurs, not when paid. The GST accounts will have the GST  from the invoice or purchase.

If you report tax amounts for a period, keep in mind the way transactions are entered, as the GST on sales and the GST on purchases will not be picked up if reporting on Cash basis, and are not paid in the time frame. If they were paid, they would appear in the report.

Always check on screen the GST detail reports to see what transactions are picked up for the period, and after checking, if ok, PRINT to keep a record, then print the GST/Tax summary report.

The balance of the tax accounts also changes, as we post the amount reported to the ATO to them, reducing/increasing the account to reflect what is reported and paid (or refunded). So a tax payment during the period reported also changes the Balance Sheet amount. Look through the detail of the transactions in the tax accounts, and see what has occurred.

See also Cash and Accrual – will there be Debtors (Accounts Receivable – AR) and Creditors (Accounts Payable – AP)?

And for a quick summary of the reports suggested to check and use to prepare a BAS, go to MYOB – Aust. BAS Checks Reports & Entries

Get a FREE 30 min answer to your query, and FREE ongoing email or phone support – No-one offers as much! Call and you also get FREE “Avoid these GST mistakes” – There’s 18 that the Tax Office see regularly – Get them right!

Email info@accountkeepingplus.com.au or call 0407 361 596 Australia

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Business Tips – Growing – Low cost Marketing with a Lucrative Partner

Business Tips – Growing - Low cost Marketing with a Lucrative Partner

Business Tips – Growing – Low cost Marketing with a Lucrative Partner

Here are some great tips from Bryan Janeczko at Score.com – about finding a partner that can help grow your business.

When I was trying to get noticed after I launched NuKitchen, the online diet service, I tried just about everything to generate sales. One sure technique that I ‘discovered’- which kept a pipeline of new customers coming in the door – was a partnership with a more established business. For us, one of our first partners was Related, a large real estate holding company that owned a string of high rise apartment buildings in New York and the Equinox Fitness chain. Their clients were exactly the same type of customers we were targeting. Establishing a partnership with these folks was one of the best ways for us to get noticed, maintain a continuous flow of potential clients, and ultimately drive sales.

Finding established, recognized names of businesses who are also targeting your customer base, is one of the surest ways to drive your startup sales. Like Related was for me, these businesses already have a customer base that you can tap into. As a startup, however it can be tricky getting them to notice you, let alone partner with you, so I’ve identified 3 tips for landing a lucrative partner:

  1. Identify 5 partners that can drive value for you: Once you’ve identified your target customer, think about established brands in your community who are also targeting your ‘customer’. You’ll want to identify partners in complementary businesses, not necessarily businesses competing directly in your area. Be on the lookout for those potential partners with great reputations. Who would be your ideal partner? Write down the top 5 who you think could most strongly deliver your ideal customers. If you know somebody senior at the business, reach out to that contact but if not, find out who the Director of Business Development is.
  2. Create value for your partner: In order for the partner to listen to you, you’ll need to have a product or service in market (or at least a working prototype). Most businesses won’t risk their reputation if you’ve simply got an ‘idea’. This was actually that case with me when I initially approached Equinox with the NuKitchen concept. I hadn’t yet launched it so they said come back later once you’re in the market. This is exactly what I did- returned a year later as I launched NuKitchen and created a compelling offer for their gym clients. We would provide ‘free’ food tastings at each gym and provide members with a complimentary day of NuKitchen service in exchange for being able to promote our company. They were happy because their members got a valuable benefit. For your own business, what special value add or discount will you offer to your target partner for their clients? Whatever you offer, make sure that you can deliver. Remember, it’s not just your reputation but that of your established partner as well.
  3. Make implementation ‘easy’: Finally, coming up with a compelling offering is great and both parties may get excited. However, the real work is in the execution. Chances are that your Business Development contact is going to be super busy carrying out his or her daily duties. Make it easy on them and do as much of the legwork as possible. Draft an implementation schedule with proposed dates. This may require a little bit of guesswork on your part since you may not have intimate knowledge of their inner workings. My biggest piece of advice is to be flexible since things can take longer than expected or take different twists or turns.

Need help? Not sure?

Call for FREE 30min advice / strategy session today! 0407 361 596 Aust

Call and you also get FREE “Avoid these GST mistakes” – There’s 18 that the Tax Office see regularly – Get them right!

Email info@accountkeepingplus.com.au or call 0407 361 596 Australia


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Cash flow Tips – How we achieved steady cash flow for our client

Cash flow Tips – How we achieved steady cash flow for our client

Cash flow Tips – How we achieved steady cash flow for our client

One client was struggling – feast and famine with money coming in then drying up and bills to pay!! He couldn’t achieve steady cashflow because he was pulled with all the many tasks a growing business owner must juggle! WE have found a system that improves getting paid and is more consistent than the old traditional monthly statement and phone call method of traditional business practice.

How he was going under

One week he could get on top of who owed him what, and what he owed, then he was out of touch again within a week with calls, quotes, staff issues, client issues and so on. He’d stay up after the children and wife were in bed and it was quiet, to concentrate and get back on track – but it was making him more tired and he was being drained.

How he bit the bullet and solved the problem

  • He decided to call us back in for regular help – that would free him up to work on what he did well, and win more clients to grow his business!
  • We got all his bills to pay, nagged him to check all his emails and that all bills were emailed to our account email, and entered them in the software – about 10-15 min work – now there is a list of what is due, and when! Up to date!
  • We reconciled the bank for the last month, checked where it was at because the accountant’s office was reconciling it monthly. And checked that the last quarter was correct, as some invoices were of the same $ but remittances from clients said they paid different ones and not always the oldest! Re-did some payments, aligned the correct ones paid. Up to date!
  • We synchronized the project software with his accounts software, and checked the 2 systems had the same invoices due, by number and $ – the invoices exported into the accounts software, but unfortunately the accounts can’t update paid invoices back into the project software – hopefully this will be rectified in time! Up to date!
  • Filed all paid invoices, checking back on the bank when paid and marking clearly as paid, then put in folder alphabetically.
  • Reported on clients due – debtors – accounts receivable, in an aged report to be able to easily see what was overdue – the business had 7 day terms – of course many larger businesses ignore and still pay on 30 day cycles! There were 12 well over due, 5 just a day over due, and 10 not due as yet
  • Reminders – emailed all over due outstanding receivables with a friendly tone, and “REMINDER” at the start of the subject message so it stood out
  • System – send reminders FORTNIGHLY – not monthly! It’s too long and people forget! And for those well over due – WEEKLY email reminders

RESULT

  • Over 3 weeks the old 12 outstanding accounts were up to date except 1!
  • Only 1 client needed to be called after several reminders, excuses, requests for invoices again by accounts – the usual delay tactics that indicate possible cashflow issues!
  • Regular clients realised we were on to them straight after the 7 days due!
  • 70-80% now pay before, on time, or a day or two after the time due!
  • Client has regular income to cover expenses
  • Client is sleeping better and serving prospective and new clients with more enthusiasm and energy!
  • Low costs – all this weekly for under a few hundred dollars!!!
  • Peace of mind with professionals handling what they can do very well!

Need help? Not sure? Call for FREE 30min advice / strategy session today!

0407 361 596 Aust

Call and you also get FREE “Avoid these GST mistakes” – There’s 18 that the Tax Office see regularly – Get them right!

Email info@accountkeepingplus.com.au or call 0407 361 596 Australia


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MYOB Bookkeeping – MYOB running slow all of a sudden when doing the books? – Tips to speed up the PC

MYOB Bookkeeping – PC running slow all of a sudden when doing the books? – Tips to speed up the PC

Bookkeeping – MYOB running slow all of a sudden when doing the books? – Tips to speed up the PC

Have you found your MYOB is running slow all of a sudden while you are doing the books, or when you came back after a break? Here are some tips that may help –

Win10 –

In the Cortana window, type “Run”

Click the App “Run” in the list

Type “%localappdata%” > OK

Go to the MYOB folder

Go to the AR folder > 2017.1 > Cache folder

Delete all files there “Company File Cache”

Close the window

Then

In the Cortana window, type “Run”

Click the App “Run” in the list

Type “CMD” > OK

At the cursor type “ipconfig /flushdns” (note there is a space after config) > Enter key

Should get a message.. successfully…

Close the window

Then

Restart your PC

Win7

Click the Windows button, lower left corner

In the search box, type “Run”, and continue as above

Need help? Not sure? Call for FREE 30min advice / strategy session today!

Call and you also get for FREE “Avoid these GST mistakes” – There’s 18 that the Tax Office see regularly – Get them right!

Email info@accountkeepingplus.com.au or call 0407 361 596 Australia


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Bookkeeping – Motor Vehicle Assets – How to set up cars in accounting records

Business Tax Tips / Bookkeeping – Motor Vehicle Assets – How to set up cars in accounting records

Business Tax Tips / Bookkeeping – Motor Vehicle Assets – How to set up cars in accounting records

Client emailedOur Company bought 2 cars  –

  • Holden Cruze for $16,700.00 includes GST/stamp duty/transfer fee          
  • Barina for $12,888.00

We traded in the company car – Holden Commodore for $3000 and the wife’s car for $1500. Daniel has not claimed the $1500 but gave it to the business.

Now both ’new’ cars belong to the company.

Invoice for Holden Cruze is $16,700.00

The $4,500 trade in was netted out of the purchase of the Barina so the invoice is

($12,888- $4,500) $8,388.00 net.

We have in our accounts:-

MV @ cost                             18539.37

MV Accum Depn                  15412.00

Please advise. Thank you.

How to EnterTo keep things simple, we need to set up some new accounts (“NA”) for each motor vehicle, and new accounts for the loans on each car – it is then easiest to leave the final reconciliation and adjustments to your accountant year end.

I assume the 2 MV accounts are only for the Commodore and no other cars. It is good practice to create new accounts for EACH vehicle so the accountant can reconcile at year end with ease!

Separate the Rego (and Insur if included in the deal) from the $16,700 (or you can leave for accountant at year end to pick up).

AKP Case Study*Is the Loan a Chattel Mortgage? – Can mention type of loan in account name as well

Monthly payments – for simplicity, allocate from bank to NA Liability MVeh Loan Fin Co Name (the new finance account).

The old car accounts – Asset MVehicle @ Cost Commodore, and the MV Accum Dep can be left for the accountant to calculate and adjust at year end, in case there are other adjustments he needs to do.

For other examples of entering MV assets in the accounts, see –

Quickbooks – How to go about setting Chattel Mortgage up and accounting for the monthly payments in Quickbooks.

Another Asset Example – How to enter assets in the books

How do I show liabilities for the total borrowed including interest, not just the principle/asset amount?

Need help? Not sure? Call for FREE 30min advice / strategy session today!

0407 361 596 Aust

Call and you also get FREE “Avoid these GST mistakes” – There’s 18 that the Tax Office see regularly – Get them right!

Email info@accountkeepingplus.com.au or call 0407 361 596 Australia