Quickbooks – Catching Up Customer Payments


questionClient rang, saying they have just taken over as volunteer treasurer for the local cricket club.

While going through the books they discovered that the previous treasurer had been depositing the payments from the members, but not entering them into the program.

How can I give the members credit for past payments without altering the books?

Answer If you invoice your members, you match the payment on the bank statement to the invoice with receive payments, but if no invoices have been created and issued, you can still create an invoice and then use receive payments when the payment is received. If you don’t invoice your members, you just use a sales receipt which will deposit to the bank at the same time.

In both cases, you may want to consider depositing the payments to undeposited funds so that when you find deposits you can select the payments in the deposit. That way your deposits in QuickBooks will match the deposits on your bank statement. And the undeposited funds account will keep a record of any missed, but should clear out back to zero.

Need help? Not sure? Call for FREE 30min advice / strategy session today!

And also get Free “Avoid these GST mistakes” – there’s 18 that the Tax Office see regularly – get them right!


Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.

%d bloggers like this:
search previous next tag category expand menu location phone mail time cart zoom edit close