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MYOB – How Many Companies/Data Files Can I Create?


MYOB – How many companies/data files can I create?

MYOB – How many
companies/data files
can I create?

You’ve been asked to do the accounts for the sporting club (not for profit) and was wondering if you can use the MYOB disc on a separate laptop as well as have your business on our PC. If the laptop doesn’t arise can you use your existing MYOB on the PC and have 2 companies set up on it?

Account Right V19 and prior were licensed for 5 company files (attached to your serial number), whereas a new AR2013 licence comes with one company file (or you can purchase more). If you have a 5 company file licence, you can do either option you give without any licensing problems – install application on laptop or create a new company file on PC. Be careful to ensure you are using the correct company file and backups should be saved to 2 different folders to ensure you don’t mix them up.

MYOB monitors licensing via the company file rather than the MYOB application. Each company file gets a File ID allocated to it. Remember after a new file is created, you will need to activate it within 30 days.

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Author: Account keeping plus (Business accounting software

Administration, Bookkeeping and Compliance for small business, and Self-Managed Super Funds (SMSF) Training, trouble-shooting, or we can do the books and payroll for you! Self Managed Superannuation Fund Service Provider, Free support 30 min call 0407 361 596 Australia (+61 drop 0 from overseas) MYOB Certified Consultant, Reckon/QuickBooks Professional Partner.

2 thoughts on “MYOB – How Many Companies/Data Files Can I Create?

  1. Hi,

    I am using AR 2017.1. Based on what you have said, does that mean that I can use AR Plus with one company licence and create many company data files and use the one licence to operate them all?



    • HI Warren – you can only have ONE company with version AR 2017.1. Multiple companies were allowed in earlier versions with MYOB Cover subscriptions, such as prior v19 – not any more sorry! That was changed by MYOB. Thanks for visiting! Paul


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