MYOB – Track Departments, Offices, Properties, Models with Categories

July 28, 2011 by accountkeepingplus 4 Comments

The Categories feature in your software gives you a powerful new way to track and report on transactions.  By setting up Categories, you can now record and track transaction information using your own criteria, such as lines of business, divisions or departments.  Unlike the jobs function, Categories can be used to track and report on virtually all transactions, not just income and expenses.

Set Up: (> means click)

> Set Up > Preferences > System tab, tick: Turn on Category Tracking, and choose whether Required or not > OK

myob category set up

Create Categories:

>Lists > Categories > New > Category ID – give a code name, > tab > OK > Close

Transaction screens (some don’t such as Pay Bills etc) will now have a box lower in the screen where you can assign a category.

myob category in a transaction

Use reports under the Accounts tab in Index to Reports – scroll down to the Categories Group. Try the Activity Summary or Detail reports that give per account. You can filter for selected accounts only or the full Balance Sheet and Profit and Loss. You can also select the Profit & Loss and Balance Sheet Category Reports too.

Note you can filter by Categories in the Sales (and Purchase) Item Detail & Summary reports – filter by category or add a column for the categories used.

Further info at the MYOB support note: Categories

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